This post is a part of a series of 5 post exploring the key things you need to know about, when getting started with building model-driven apps on the Power Platform.
1. Working with solutions
2. Working with tables
3. Working with forms (this post)
4. Working with views
5. Working with the App Designer
UPDATE: If you prefer to follow along in a youtube video instead you can find it here:
This is the first of 5 posts in my new series exploring the key things you need to know, as a citizen developer, when getting started with building model-driven apps, on the Power Platform.
1. Working with solutions (this post)
2. Working with tables
3. Working with forms
4. Working with views
5. Working with the App Designer
UPDATE: If you prefer to follow along in a youtube video instead you can find it here:
Getting Start With Model-Driven Apps – Working with Forms
If you haven’t read the previous posts, I recommend starting from the first post and working your way through them.
In my previous blog post, I covered the topic of working with Dataverse tables on the Power Platform and their role in your business applications. Building upon that knowledge, we now dive into the world of forms. Forms are essential components of any business application, enabling users to view, edit, and interact with data. In this post, we will delve into the art of working with forms on the Power Platform, leveraging the knowledge gained from solutions, and discuss best practices for designing intuitive and efficient user experiences.
Solutions, as discussed in my previous post, serve as containers for managing customizations, including forms. By utilizing solutions, you can package and distribute form customizations across environments. This ensures consistency and simplifies the deployment process, enabling you to roll out updated forms with ease.
This post is divided in to the following sections:
1. What are forms and what can you do with them?
2. Best Practice when working with forms
3. Combining forms with workflows, business rules & Power Automate
1. What are forms and what is possible with a form?
Forms represent the user interface elements that allow users to interact with data stored in the underlying data model. Whether you are working with canvas apps or model-driven apps, forms provide a visual representation of data entities, presenting fields, sections, tabs, and controls for data entry, validation, and display. By customizing forms, you can tailor the user experience, streamline business processes, and ensure data integrity.
2. Best Practice when working with Forms
Understand User Needs
Begin by analyzing user requirements and design forms that align with their needs. Consider the flow of data, user roles, and access levels to create a seamless and personalized experience.
Layout and Organization
Group related fields into sections and tabs to improve clarity and navigation. Optimize the form layout to minimize scrolling and cognitive load, prioritizing the most important fields and information.
Responsive Design
Ensure your forms are responsive, adapting to different screen sizes and devices. Test the form layout on various devices to ensure a consistent user experience.
Field Validation and Formatting
Apply validation rules and formatting options to enforce data integrity and provide a user-friendly experience. Leverage formula-based validations, data type restrictions, and tooltips to guide users during data entry.
Conditional Visibility
Use visibility rules to show or hide fields based on specific conditions. This enhances form usability by presenting users with relevant information at the right time.
Performance Considerations
Be mindful of the number of fields and controls on a form, as excessive customization can impact form load times. Optimize form performance by minimizing unnecessary calculations and using appropriate control types.
Collaboration and Feedback
Engage with end-users, gather feedback, and iterate on form designs to ensure continuous improvement. Regularly review and refine forms based on user input and evolving business needs.
3. Combining forms with workflows, business rules & Power Automate
Integrating Forms with Workflows and Business Processes: Forms play a vital role in capturing and updating data as part of larger workflows and business processes. Leverage the Power Platform’s capabilities to automate processes, trigger actions based on form interactions, and integrate with other systems or services. By combining forms with workflows, business rules, and Power Automate flows, you can create sophisticated solutions that streamline and optimize business operations.
Continual Monitoring and Optimization: Forms should be treated as living entities, requiring continuous monitoring and optimization. Regularly review form usage analytics, user feedback, and business requirements to identify areas for improvement. Monitor performance metrics, such as form load times, and make necessary adjustments to enhance user experience and productivity.
Wrapping up
Working with forms on the Power Platform allows you to create intuitive and powerful user experiences while capturing and managing critical business data. By leveraging the knowledge gained from solutions, incorporating best practices for form design and customization, and integrating forms with workflows and business processes, you can unlock the full potential of the Power Platform, enabling efficient data
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